Section 517

When orders are placed under Regulations 511.3 and 511.4 an approved form of Indent shall be used. Each Indent shall show the full specification of the stores, the quantity required, the unit price, the charges where appropriate for freight and insurance, and the total cost. (See also Regulation 46.2). It shall also show the agreed time of completion. These Indents shall be serially numbered and shall be prepared in triplicate at the time the goods are ordered, the original and duplicate being sent to the supplier. The original Indent shall be returned by the Supplier together with the bill or invoice, and no pay-ment shall be made unless the original Indent and bill or invoice are attached to the payment voucher. The duplicate Indent may be retain-ed by the Supplier ; the triplicate shall remain in the book as an ac-counting record and shall be endorsed with details of the relevant pay-ment voucher. Books of Indent shall be kept under lock and key, and shall be used only by officers authorised to do so by Controlling Of-ficers. vVhere it is represented in writing by a supplier than an original

Indent has been mislaid, the fact shall be recorded on the triplicate In-dent. The Controlling Officer shall certify a true copy of the Indent for attachment to the payment voucher, on which he will also certify that the Indent has not been paid for previously.