Section 334

When tenders are invited the fullest possible publicity shall be given to the fact, and the following procedure shall be observed :

99 334.1 Tenders shall be invited by a notice giving full details regarding the terms and conditions of the supply, service or works to be performed, of the amount of the deposit re-quired, instructions as to its payment and the manner in which the tender should be submitted if required on special forms. A notice inviting tenders shall allow a reasonable time, not less than two weeks from the date of the advertisement, in which to tender.

334.2 When inviting tenders mention of trade names or brand names shall if possible be avoided in order to permit the widest opportunity for economic purchases consistent with quality and serviceability.

334.3 A copy of the notice calling for tenders shall be published in the Brunei Government Gazette and such newspapers as will ensure that adequate publicity is given to the supply, service or works required. Copies of the notice shall be displayed on any suitable notice board in the locality and shall also be sent to the Trade offices of particular

Governments as may be directed by Treasury Circulars.

A sufficient number of copies of the notice to provide one for each member shall also be sent to the Chairman,

Tenders Board.

334.4 Tenderers shall be instructed to submit tenders in plain sealed envelopes, together with the official receipt forms for any deposit required, and, if not sent by post, to place them in the Tender Box located at the Government Of-fices. Tenders shall be sent out in the manner specified in the notice inviting tenders. The envelope shall show in the top left hand corner the advertised title of the tender, and shall be addressed to the Chairman of the Tenders

Board.

334.5 The key to the tenders box shall be kept by the Chairman who, if unable to attend a meeting, shall arrange for the key to be handed over the Acting Chairman.

334.6 The tenders shall only be opened during a meeting of the

Board. Each tender shall be serially numbered, dated and initialled by the Chairman or one of the members.

334.7 Until tenders have been finally disposed of, they shall be secured by the Chairman of the Tenders Board and com-Invitation of

Tenders to be given full ·

publicity.

Waiver of

Tenders Board procedure.

No alterations or erasures in

Books and

Accounts.

municated only to those officers responsible for dealing with them.