Section 290

Head of Department so that a complete and co-ordinated report may be presented for decision. For the guidance of officers making such in-vestigations the following procedure shall be adopted :-

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8th. JANUARY, 1983 93 290.1 A preliminary Report shall be made to the State Financial

Officer and the Auditor General.

290.2 Unless the State Financial Officer issues instructions to the contrary or informs the Head of Department that he is despatching a member of his staff to conduct an enquiry, the Head of Department shall proceed to investigate the matter in detail or arrange for an investigation by a suitable officer.

290.3 A Report shall then be submitted to the State Financial Of-ficer and the Auditor General giving specific information in respect of :-

3.1 The place where the loss occurred.

3.2 The date of occurrence, if known, and the date of discovery .

3.3 The amount involved in the loss or the cost of the stores lost and whether or not it has been partly or wholly made good.

3.4 The name of the officer immediately responsible for the custody of the deficient items and the length of time they had been in his custody.

3.5 The precise circumstances in which the loss occur-red and was discovered.

3.6 Whether the loss occurred directly or indirectly from the apparent negligence of any officer.